CAARE- Planning

Community Assessment for Accessible Rural Events

This page is part of the Community Assessment for Accessible Rural Events (CAARE) Toolkit.

Intro: why is it important to include accessibility and people with disabilities in the planning stages.
[space holder text:
Public events, like annual festivals, rodeos, and hometown celebrations, are ways for rural communities to gather and celebrate community. These events are places for community members to reconnect with old friends and make new ones, and ways for people to meet new people and build relationships.

The accessibility of rural community events is directly tied to participation, and community participation can be tied to the accumulation of social capital. “Social capital is a tradeable resource that exists in a relationship. If you have social capital you can use it to gain other kinds of capital,” said Sage. “It provides opportunities to interact with other people who may have access to resources that you don’t have access to.” ]


Quote from 'Disability and Rural Events'-- "Thoughtful planning that includes people with disabilities can lead to changing cultural norms, reducing exclusion, and opportunities for new connections and self-development."

[Image description: “Thoughtful planning that includes people with disabilities can lead to changing cultural norms, reducing exclusion, and opportunities for new connections and self-development.” Quote from Rayna Sage and Erin Flores, in “Disability and Rural Events: The cultural reproduction of inclusion and exclusion.” (Routledge 2019).


Who lives in my community?

Intro/description: why do you need to know this?

Disability Counts [button with link to Disability Counts]


Planning

A group of people gathered around a table having a discussion.

The Planning section covers things you need to think about as you get started with planning your rural event. 

Accessibility considerations:Link for more information:
People with disabilities are involved in planning the event
Event Accessibility Checklist
There is a map of accessible services and features at the event
Event Accessibility Checklist
Event staff and volunteers have basic awareness training on how to interact with and help people with disabilities
Event Accessibility Checklist

Self-assessment tool for ensuring access for people with disabilities

Planning accessible meetings and events: A toolkit
Event staff and volunteers know how to help people with disabilities if there is an emergency
Event Accessibility Checklist
There is a designated ‘quiet zone’
Event Accessibility Checklist
There is an awareness of a need to balance historic preservation and accessibility in rural communities. Local community members are involved in decision-making around this issue. (This could involve issuing a survey to the community in advance?)

Venue considerations

people talking at a farmer's market, including a person using a wheelchair

Things you gotta think about when you’re picking a venue

Accessibility considerations:Link for more information:
Conduct an on-site visit before the event
Planning accessible meetings and events: A toolkit
Accessible transportation and lodging nearby
Planning accessible meetings and events: A toolkit
Accessible shops and restaurants nearby
Planning accessible meetings and events: A toolkit
On-site accessible restrooms
Event Accessibility Checklist
Accessible parking that is clearly marked
Event Accessibility Checklist
Passenger drop-off area near entrance
Event Accessibility Checklist
Service animal accommodations

Promotion

The Promotion section covers things you should do while you are promoting, marketing, or advertising your event to make sure the public knows that the event is accessible. 

Accessibility ItemLink for more information:
Promotion materials are in accessible formats
Event Accessibility Checklist
Statement on flyers and posters that the event is accessible
Planning accessible meetings and events: A toolkit

Event Accessibility Checklist
Website content is accessible
Event Accessibility Checklist
List contact information so people can ask about specific accommodation needs
Any barriers that cannot be addressed are listed in the promotion materials
Event Accessibility Checklist

Other social media/promotional tips: [link


Organizational policies

four APRIL conference participants talk, with RTC Rural table in background

intro/description

Accessibility considerations:Link for more information:
Policy for ADA compliance
Self-assessment tool for ensuring access for people with disabilities

Community Assessment for Accessible Rural Events

This page is part of the Community Assessment for Accessible Rural Events (CAARE) Toolkit.