CAARE- Outdoor Events

Community Assessment for Accessible Rural Events

Planning a community picnic, arts festival or a rodeo? Here are some things you should consider as you plan your outdoor event.


Parking

Accommodation considerations:Link to more information:
Enough accessible parking
Planning accessible meetings and events: A toolkit
Accessible parking is clearly marked
Planning accessible meetings and events: A toolkit

Event Accessibility Checklist
Passenger drop-off area near accessible entrance
Planning accessible meetings and events: A toolkit

Event Accessibility Checklist

Self-assessment tool for ensuring access for people with disabilities
Level and unobstructed pathways from parking area to entrance
Planning accessible meetings and events: A toolkit

Self-assessment tool for ensuring access for people with disabilities

Bathrooms

Accessibility considerations:Link to more information:
Accessible bathrooms onsite
Planning accessible meetings and events: A toolkit

Self-assessment tool for ensuring access for people with disabilities

Event Accessibility Checklist
Clear signage for accessible bathrooms
Planning accessible meetings and events: A toolkit

Self-assessment tool for ensuring access for people with disabilities

Event Accessibility Checklist
Path to bathroom unobstructed and wheelchair accessible
Planning accessible meetings and events: A toolkit

Self-assessment tool for ensuring access for people with disabilities

Event Accessibility Checklist

Walkways

A group of people, some using wheelchairs, move down the sidewalk in the rain.

Accessibility considerations:Link to more information:
Clear and unobstructed pathways to all activities and services
Planning accessible meetings and events: A toolkit

Self-assessment tool for ensuring access for people with disabilities

Event Accessibility Checklist
Handrails on each side of all stairs
Planning accessible meetings and events: A toolkit

Self-assessment tool for ensuring access for people with disabilities
Ramps at all steps or uneven surfaces
Planning accessible meetings and events: A toolkit

Self-assessment tool for ensuring access for people with disabilities
In places with no curb cuts, ramps are present
Planning accessible meetings and events: A toolkit

Self-assessment tool for ensuring access for people with disabilities
[Any tips we can include about uneven surfaces (grass, gravel, etc)]

Service Animals

Accessibility considerations:Link to more information:
Accessible toileting area
Planning accessible meetings and events: A toolkit

Event Accessibility Checklist
Water bowls
Adequate space in sitting areas for service animals

Programming

Accessibility considerations:Links to more information:
All video presentations have closed captioning
Planning accessible meetings and events: A toolkit

Self-assessment tool for ensuring access for people with disabilities
Interpreters for any needed language, including ASL, available for all activities
Planning accessible meetings and events: A toolkit

Self-assessment tool for ensuring access for people with disabilities
All media and materials are in accessible formats
Planning accessible meetings and events: A toolkit

Self-assessment tool for ensuring access for people with disabilities
Areas are well lit and have adjustable lighting [not sure this is applicable/makes sense for outdoors…]
Planning accessible meetings and events: A toolkit

Self-assessment tool for ensuring access for people with disabilities

Seating and Tables

a group of people with disabilities sit in a circle talking

Accessibility considerations:Link to more information:
Clear and accessible signs leading to tables, displays, and presentations
Planning accessible meetings and events: A toolkit

Self-assessment tool for ensuring access for people with disabilities
Accessible seating set up in a way that is inclusive
Planning accessible meetings and events: A toolkit

Self-assessment tool for ensuring access for people with disabilities
Front row seating for people with vision and hearing impairments
Planning accessible meetings and events: A toolkit
ASL interpreters are visible to all attendees
Planning accessible meetings and events: A toolkit

Self-assessment tool for ensuring access for people with disabilities

Event Accessibility Checklist
Hearing assistance technology is available
Planning accessible meetings and events: A toolkit

Self-assessment tool for ensuring access for people with disabilities
Microphones for the audience during Q&A sessions
Planning accessible meetings and events: A toolkit

Self-assessment tool for ensuring access for people with disabilities
Tables are at the appropriate height and have enough space for people using wheelchairs and scooters
Planning accessible meetings and events: A toolkit
Materials and/or food are at a height accessible for people using wheelchairs or scooters
Planning accessible meetings and events: A toolkit

Self-assessment tool for ensuring access for people with disabilities

Event Accessibility Checklist

Meals

A row of people with disabilities taking food from a buffet table at a picnic

Accessibility considerations:Link to more information:
Chairs with arms available
Planning accessible meetings and events: A toolkit
Specialty diets and food sensitivities are accommodated
Planning accessible meetings and events: A toolkit
Labels and allergy warnings are clear and obvious
Planning accessible meetings and events: A toolkit
Food that can be eaten without utensils is available
Planning accessible meetings and events: A toolkit
Seating is stand alone [what does this mean?] and able to be rearranged
Planning accessible meetings and events: A toolkit
Personal assistants [is this something the attendee would arrange?] and interpreters are available
Planning accessible meetings and events: A toolkit

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Community Assessment for Accessible Rural Events